Wednesday, May 2, 2012

Google Drive the latest enhancement

With the announcement of Google Drive, the Google Apps suite is “the solution” for hosted email. Most of us find that “email is email” so, how do you choose a hosted solution? MMY Consulting’s premise has always been that “choosing a hosted email solution is a platform decision.”  If I were to update that premise I might re-word it to say that “choosing a hosted email solution is a collaboration decision.”  

Google Drive allows users to firmly plant their documents within the Google Apps environment, synchronize their document folders with multiple on-line or off-line devices, have folders that contain virtually every type of document in use today, and have those documents protected in an environment with integrated security and backup.  Plant your documents within Google Apps and watch your collaboration grow. 

Google Drive and Docs overview

Google Drive and Docs are the components of an integrated service that provides a single place to store, access, create, edit, share documents, files, and folders of all types.
  • Google Docs refers to the web-based editors to create, edit, and share Google documents, spreadsheets, presentations, drawings, and forms. These online documents are tightly integrated with other Google Apps services and provide very powerful real-time collaboration features.
  • Google Drive is a single place to manage all your files, including Google Docs.
    • Think of Google Drive as your personal stash of files and folders that follows you wherever you go - it lets you keep everything and share anything. With Google Drive, you can access files, folders, and Google Docs from a web browser or any device where you've installed Google Drive. No matter what happens to your devices, your files are safely stored in Google Drive.
    • You can use Google Drive to store all file types including; documents, presentations, music, photos, and videos. You can open many file types right in your browser, including PDFs, Microsoft Office files, high-definition video, and many image file types, even if you don't have the corresponding program installed on your computer.
    • Google Drive automatically keeps everything up to date, so you can make edits and access the latest version from anywhere - regardless of where you are.

Supported file types

Google Drive viewer helps you preview over 16 different file types, listed below:
  • Microsoft Word (.DOC and .DOCX)
  • Microsoft Excel (.XLS and .XLSX)
  • Microsoft PowerPoint (.PPT and .PPTX)
  • Adobe Portable Document Format (.PDF)
  • Apple Pages (.PAGES)
  • Adobe Illustrator (.AI)
  • Adobe Photoshop (.PSD)
  • Tagged Image File Format (.TIFF)
  • Autodesk AutoCad (.DXF)
  • Scalable Vector Graphics (.SVG)
  • PostScript (.EPS, .PS)
  • TrueType (.TTF)
  • XML Paper Specification (.XPS)
  • Archive file types (.ZIP and .RAR)
  • Text files (.TXT)
  • Markup/Code (.CSS, .HTML, .PHP, .C, .CPP, .H, .HPP, .JS)

  • Sync or upload video files up to 10GB in size
  • Sync or upload video files in the following formats:
    • WebM files (Vp8 video codec; Vorbis Audio codec)
    • .MPEG4, 3GPP and MOV files - (h264 and mpeg4 video codecs; AAC audio codec)
    • .AVI (MJPEG video codec; PCM audio)
    • .MPEGPS (MPEG2 video codec; MP2 audio)
    • .WMV
    • .FLV (Adobe - FLV1 video codec, MP3 audio)
  • View all of your videos at a glance

  • Sync or upload file types in the following formats: .jpeg, png, .gif, .tiff, .bmp
  • View all of your images at a glance

Search your uploaded files

You can search for text in PDF and image files by:

Search for images

After you select Images, you can type a search operator and keyword in the box at the top to search within your images only. For example, to find an image that Frank uploaded and shared with you, type "owner:Frank."

Using Google Goggles and Optical Character Recognition technology, you can also search for images even if they don't have any text. For example, searching for "Mount Everest" will show all your photos of Mount Everest and any documents that contain text about Mount Everest. If you narrow your search to "Mount Everest Nepal," you'll only see images taken from the Nepal side of Mount Everest.

Convert files to Google Docs

If you chose to convert to Google formats these are the file types that can be converted to Google Docs:
  • For spreadsheets: .xls, .xlsx, .ods, .csv, .tsv, .txt, .tab
  • For documents: .doc, .docx, .html, plain text (.txt), .rtf
  • For presentations: .ppt, .pps, .pptx
  • For drawings: .wmf
  • For OCR: .jpg, .gif, .png, .pdf

Grid view mode for thumbnail views

View all of your files, folders, and Google Docs as thumbnails instead of viewing them as a list.  Grid view in Google Drive on the web shows thumbnail previews of your files, folders, and Google Docs. These small images can help you see all of your content without having to open each individual item. To enter grid view, click the grid icon in the top right of Google Drive on the web. Switch back to list view at any time by clicking the list icon.

Google Apps - the right pieces for collaboration

Google Apps Script
Fusion Tables
Custom Search
Picasa Web Albums

… and more

Google Drive on your browser, Mac, PC, or mobile device gives you a single place for up-to-date versions of your files from anywhere. In addition, to any file type you choose to upload, Google Docs are also stored in Google Drive. Share individual files or whole folders with individual people, your entire team or even customers, vendors, and partners. Create and reply to comments on files to get feedback or add ideas.

Google Drive is also connected directly to Gmail. If you receive an attachment in Gmail, you can click the ‘View’ link, which will display that file attachment through the Google Drive viewer.

What’s new in Google Docs 

Google Drive for your android device

Google Docs Overview

MMY Consulting your Google Apps Deployment Partner